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HIPAA Compliant Emails Sent From your Web Site: Best Practices

Tuesday, January 7th, 2014

You buy a HIPAA compliant web hosting infrastructure.  You configure your web site to send out email messages in the simplest way, e.g. through PHP mail, or some other generic and standard mechanism.  You think you are all set — but you are not.

HIPAA compliant web hosting services provide a server infrastructure that allows you to be compliant; however, it doesn’t make you compliant.  Your web designers must make choices and program your site so that it properly respects ePHI.  If they do not do all the appropriate things, you will be out of compliance.  E.g. see: 7 steps to make your web site HIPAA-secure.

In particular, email messages sent in the “normal way” from a web site will go out insecurely in a way that will violate the HIPAA Security Rule if they contain ePHI of any kind.  E.g. they will not be encrypted and will not be archived.

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Tags: archived, compliance, encrypted, ePHI, hipaa, secure email, secureform, web hosting, web site
Posted in LuxSci Library: HIPAA
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Web Form Signatures: Fast, Easy Method of Informed Consent

Friday, August 23rd, 2013

A dentist looking for a consult on x-rays needs explicit consent from the patient to transfer the x-rays and related information [securely] to the other doctor, at least in many states.

There are many similar cases where “written” consent is needed to transfer private information, transfer responsibility, request actions, etc. Simply sending information over email or through a web form does not include a mechanism for transferring consent — e.g., written authorization signatures.

Fortunately, there is a simple, cost-effective, and secure solution — use of web-based forms, which include written signature field(s).

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Tags: conscent, form, ink, secureform, secureline, sign, signature, web form
Posted in Business Solutions, Secure Form
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Ensuring all data is encrypted at rest with LuxSci

Friday, May 10th, 2013

Email and other data are either being “transmitted” or “processed” or are “at rest.” I.e., it is moving from one computer to another, stored/at rest on a computer, or preparing to be transmitted or stored.

While most types of compliance regulation, such as HIPAA, specifically require that data be transmitted securely, not all regulations require that data be stored in an encrypted form while at rest. I.e., HIPAA does not require at-rest encryption, though it is recommended to decrease risk and potential liability in some situations.

Having your email and other data encrypted while at rest can potentially increase the security of that data, even if that level of security is not explicitly required. As a result, many LuxSci customers have asked how to ensure that all of their email and other data are encrypted while at rest.

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Tags: at rest, cache, decrypt, encrypt, encryption, hipaa, pgp, s/mime, secureform, secureline, security, sent mail, smtp, tls, transmission, webmail
Posted in LuxSci Library: HIPAA, LuxSci Library: The Technical Side of Email, Secure Form
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Capture Ink Signatures in your Web Forms: Handwritten Signatures from Desktop and Mobile Devices

Thursday, September 8th, 2011

Ink Signatures enable you to capture the handwritten signatures of your web form users and save these with their form submissions.

  • Easy: Users can employ a mouse or stylus on desktop or laptop computers; a stylus or their finger on a mobile device
  • Compatible: Works with all major web browsers and iPhone, iPad, and Android-powered mobile devices.

If you would like customers to sign their name to your web form, rather than merely checking a “checkbox,” now you can — and it is easy with the LuxSci Secure Form service.

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Tags: ajax, android, api, canvas, charge back, digital signature, html5, ink signature, ipad, iphone, pdf, secureform, signature, template, web form, written, written signature
Posted in New Feature Announcements, Secure Form
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Website or PDF Forms: Pros and Cons

Monday, December 14th, 2009

LuxSci’s Secure Form service is designed for collecting data posted from websites or PDF forms. We are often asked about the pros and cons of each method. Here are some considerations when deciding which form is best for you.

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Tags: Adobe Lifecycle Designer, form spam, pdf, pdf form, secure form, secureform, web form
Posted in New Feature Announcements, Secure Form
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