If you are like me, then you have a bunch of paper Post- it notes, note pads, and other ways to track your notes and “to do” lists. These lists are not with me everywhere, however. And I have found that using “to do” list software that requires you to go to a special page or run a special program to access the list is also not ideal — especially if that electronic ” to do” list is not immediately available from any computer that I may be using!  I just never stick with it.

LuxSci WebAides and Workspaces provide an elegant solution that makes access to notes and “to do” lists (and many other productivity tools) quick and easy from any computer when accessing any page of your LuxSci web interface.

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It is a fact of life that passwords are the keys to our online kingdoms … and that keeping these passwords safe is critical to preventing identity theft, ensuring corporate security, keeping private things private, and much more.

However, the number of distinct places that we log into seems to constantly grow.  We have to use secure passwords for all of them and should not use the same password for any two of them.  Oh ya, we should also change our passwords frequently!

Its dizzying and makes your head spin.  Few can remember the plethora of changing passwords and, in desperation, either use the same poor password for everything or use written cheat sheets listing all of the user names and passwords for easy reference (and easy peeking by others should they get a hold of it).

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LuxSci has introduced several new features this week that enhance the usability of parts of its web interface.  These include:

• Right-Click Context Menus in WebAides: All WebAides (i.e. address books, calendars, tasks, etc.) now support right clicking on list entries and on the WebAides themselves to bring up a context menu of useful options — like “Delete WebAide”, “Subscribe to WebAide”, “Tag Entry”, etc.  This makes WebAide use simpler and more natural.  The WebMail interface already supports right-click context menus.
• “Full Screen Mode” Tool Bar Option: Users can now choose to add a tool bar command for toggling on and off “Full Screen Mode” — the mode of viewing WebMail and WebAides which hides the page headers and footers to give maximal screen space for working in these tools.  This tool bar command can be added in users’ Preferences area.
• Task List Widgets: LuxSci’s Task List Widgets have a new optional setting where you can hide tasks from display until they are near or past their due date.  If you have many tasks and many of them are for the future, your task list Widget can be configured to show you only what is “due soon”, and you can specify what “soon” means.  Use the “Properties” of your Task List Widget to configure this new setting.
• Dates and Times: When forwarding, replying, or annotating an email message, the “date” that is included in the text of the email to indicate when this was done now includes the time and timezone.  For example, instead of  “On April 15th, 2010, XYZ said”, it will now say “On April 15th 2010 12:15:16 EDT, XYZ said”.  This provides both additional accuracy and eliminates confusion when people are working in different time zones.

LuxSci has implemented a number of enhancements which add to its already stringent security and high reliability of services.  These features cover areas such as login security, password resets, SecureLine encryption, Widget backups, and more. The enhancements are listed below, by service.

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LuxSci has released its new “SecureForm” service. Quickly make your web site or PDF forms secure and HIPAA compliant. Receive the form data, including uploaded files, via secure email or download the data securely from LuxSci’s web interface.

What forms types are supported by SecureForm?

• Web site forms hosted anywhere
  • File uploads up to 50MB and 25 files per post
• PDF forms hosted anywhere

How can you receive the form data?

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LuxSci has just updated the interface for managing your workspaces of widgets.  Previously, there was an “edit mode” where users could add, delete, and re-arrange widgets.  This edit mode has been removed and all edit functions have been merged directly into the normal widget interface, making usage must more fast and natural.

Now, via the pop-up menu available in the right of each widget’s title bar, users can now:

• Delete the widget (remove it from the interface)
• Edit the widget’s properties and settings

Additionally, the “Customize Page” link at the top right of the workspace has been converted into a pop-up menu allowing users to:

• Add new widgets
• Increase or decrease the number of columns used for displaying widgets
• Reset the interface to the default set of widgets
• Get help

Finally, users can now click on the title bar of any widget and drag it to a new position; re-arranging widgets is now very easy.

Coming soon – create and share new widget workspaces! This feature will be available only to users with WebAide licences.

LuxSci has added a “Documents” widget to the portfolio of widgets available to users for customizing their use and access of LuxSci.  The Documents Widget:

• Allows access to any document storage WebAide that you have access to — even shared ones.
• Allows viewing and downloading documents
• Allows uploading new documents to the WebAide storage location
• Allows deleting of unwanted documents.
• Allows you to specify how many documents to display at once and permits paging through all of the documents if there are many
• Color codes the documents by tag and uses icons to indicate the file types
• Allows showing only documents that are tagged with specific tags.
• The document list auto-updates to show changes to the underlying list of files.

File storage at LuxSci just got much quicker and easier.  Using custom hot keys, users can access their documents instantly from any page of LuxSci’s web site.  Documents are also now available in Mobile Mode via this new widget.

LuxSci has given its Task List widgets a complete overhaul, improving their usefulness as well as their usability.   The Task List Widgets provide a simplified and very slick window on your underlying Tasks WebAides, available to anyone with a WebAides license. Like all widgets, they can be included in any workspace, like the Welcome page or the Account Administration page.  They can also be accessed via user-specified hot keys from any page in LuxSci’s site.

Some of the enhancements to the Task List Widget, all of which operate using AJAX, include:

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Many of our clients prefer and sometimes require the use of  “Distribution Lists” to send email messages to multiple recipients.

We are often asked if LuxSci supports “Distribution Lists”.  The answer is “Yes”, and we have three different approaches to send email messages to pre-defined lists of recipients.  We feel that is helpful to present each solution using the same requirements and to compare the relative merits of each.

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LuxSci’s Outlook WebAideSynch Plugin allows users to import, export, and synchronize their WebAide  Calendars, Tasks, and Address Books with Outlook 2002+ with the touch of a button.

This Outlook Plugin is now available free to all users; previously, an Enterprise WebAides license was required.  This means that users who have not purchased an Enterprise WebAides license now have access to this plugin to synchronize their Calendar, Address Book, and any shared global WebAides with their Outlook client.  Synchronizing with Outlook also makes it easy to synchronize with most mobile devices that have the ability to synchronize with Outlook.

Outlook WebAideSynch works with Outlook version 2002 and newer.  Existing users can download and install this plugin from LuxSci’s help pages: WebAideSynch: Synchronization Plugin for Outlook.