While LuxSci provides nightly and weekly backups of your email data, many users and companies require much more, such as:

• Keeping an available backup copy of all "recent" messages to or from an individual user
  
  
• Keeping archival copies of all email messages to all users in the account for a period of time.

LuxSci has a suite of innate features that makes these and many other requirements easy to accommodate. These features are avaialable to all LuxSci email hosting accounts at no additional cost, as long as these accounts use their own domain name and not the "luxsci.net" shared domain name.

This optional administrative feature enables you to have copies of all outbound email from all users in your domain(s) forwarded to an email address of your choice. You may choose to exclude select users from this process.

You can also employ our outbound email scanning feature to send copies of outbound messages containing certain content (text or regular expressions) to an email address of your choice. This allows you to monitor and enforce policies on the content of the email messages that your employees or users are permitted to send.

If you enable outbound or email capturing, individual users cannot exclude themselves from it; you will receive a complete copy of all email traffic, including email sent via SMTP and WebMail, no matter what "From" address(es) your users choose to send from. The archival recipient of these copies can be a LuxSci user or an email address of your choice at another email hosting company.

Note that users will know if you enable email capturing or scanning because there will be a notice to this effect in their WebMail Welcome pages; this service is not designed to enable surriptitious violation of users' privacy.

This optional administrative feature enables you to have copies of all inbound email to all users in your domain(s) forwarded to a single email address of your choice. You may choose to exclude select users from this process. You can, alternatively, have copies of all inbound email to your domain forwarded to the respective users at another domain. I.e. copies of all email to user.com could be sent to user.com for each distinct user. Both methods are good for capturing all inbound email for archival, auditing, or backup purposes.

Email that is filtered and denied or quarantined by Email Defense, our premium anti-Virus and anti-Spam solution, will not be included in this process - so you don't have to archive or store Spam and Viruses.

If you enable inbound email capturing, individual users cannot exclude themselves from it; you will receive a complete copy of all inbound email. The recipient(s) of these copies can be a LuxSci user or an email address of your choice hosted at any other email provider.

Note that users will know if you enable email capturing because there will be a notice to this effect in their WebMail Welcome pages; this service is not designed to enable violation of users' privacy.

Individual users can enable their "BACKUP" email folder which saves copies of all of their inbound email. By default, only recent email is kept in this folder, with older messages being purged nightly; however, users can configure their individual BACKUP folder to keep email for any period of time or to archive email as described below.

The BACKUP feature is the user-level equivalent of capturing all inbound email for the domain, described above. Users who enable their BACKUP folder have the flexibility of choosing at which point this backup occurs in the scheme of their email filters. I.e. they can create filters that divert email before a copy is saved in their BACKUP folder.

"Automatic email folder archival" can be applied to any email folder. It allows you to have the contents of the email folder automatically moved to a new folder. For example, an archival of the "INBOX" folder that happens on January 1st, 2008 would create a new sub-folder of "INBOX" called "2008-01-01". All of the messages the in INBOX would be moved to the new subfolder and the INBOX would then be empty ... ready to build up again.

Archival can be configured to occur daily, weekly, monthly, every few months (where "few" can be 2, 3, 4, or 6), yearly, or after the folder in question reaches a specified size.

Email folder archival makes it easy to keep the size of a folder down while retaining copies of all the email that has arrived in the folder in dated archives. It also makes it easy to have all email automatically sorted into dated chunks that can be easily downloaded for offline storage or search.

These archival subfolders are normal email folders which can be accessed via WebMail or IMAP.

Users can download email folders of any size as an archive. The archive is a "ZIP" file containing all of the messages in the folder formatted in your choiceof the standard "EML" "or "unix" mailbox formats.

This easy method for downloading folders provides a means of removing your email archives from the server and saving them locally in a format that should be easily importable to any other email system. If you wish, you can then delete the archives from our servers to conserve disk space.

All of these features are available to all LuxSci email and web hosting accounts. There is nothing special to buy or sign up for, as these are standard LuxSci features. The cost involved is merely the cost of storing the extra backup/archival email in your accounts.