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WEBAIDES: COLLABORATION TOOLS

LuxSci's Collaborative Web-based Information Management Toolset:

> Enables your users to store, organize and share their data

> Makes it easy to share the information your users need to know.

> Provides many of the functions of Microsoft Exchange.

> Includes Calendars, Contacts, Tasks and other objects that can be created, managed and shared through our Web interface.

All LuxSci email hosting users receive one sharable
address book and calendar as part of their basic account.

ADDRESS BOOKS

CALENDARS

Advanced features, such as tasks, other kinds of WebAides, and fine-grained sharing controls require purchasing a license.
These can be obtained a-la-cart for just the users who need them.

TASKS	BLOGS	DOCUMENTS
NOTES	PASSWORDS	LINKS
	GROUPS

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Features Common to All WebAides

The following features are available in all types of WebAides. However, some are only available to users who have a WebAide license (i.e. "Premium Features").

Feature	Free	License
Slick AJAX Web 2.0 Interface
Our WebAide user interface is fully integrated with WebMail and takes advantage of modern web browser features (like AJAX and browser-based storage) for ease of use and a powerful feature set. Some user interface features include: remembering entry data for fast display, dragging and dropping of entries, instant searching and sorting, fast entry creation, entry tagging and color coding, selecting multiple entries or multiple WebAides using the mouse, and selecting, re-sizing, and re-arranging list columns using the mouse.
Tags
You can tag your entries with any number of labels to aid in sorting, searching, and categorization. The same tag system is used across all WebAides and in WebMail for your email messages. Users can also specify colors for their tags so that entries tagged with them will be visually distinct.
Backups & Restores
LuxSci performs automated backups of all WebAides and keeps daily copies of these backups for 2 days and weekly copies for 4 weeks. LuxSci support can restore the content of any of your WebAides at any time from these backups. Additionally, users can manually make their own backups of any of their WebAides for offline storage or archival. These backup files can be later restored by the user (or any user with access to it) any time that data is needed.
Consolidated Views
Users with access to multiple WebAides of the same type, i.e. multiple calendars, can view all entries for any arbitrary combination of these WebAides in a single "consolidated" view. This makes it easy to search and sort across WebAides, print combined lists, and view data from different sources in the same list.
Access Control & Privacy
Only people with a login to LuxSci's web site can possibly access your WebAide (it is not public, unless you explicitly "publish" its content via a public link). You can specify exactly who has permission to view, add entries, edit entries, make comments, and administer your WebAide. You can specify this on a per user, per user group, and/or per account basis. You can share your WebAide with other members of your account and/or members of other accounts -- you decide. In addition to our access controls which allow you to specify exactly who can see your information, LuxSci has a very strict privacy policy - our technical support staff will never access your WebAide data without your prior consent.
Global Sharing
Users can easily share WebAides with everyone in their domain or account. Access permissions such as read, edit, create, delete, and comment can be granted or denied. Administrators can auto-subscribe their users to WebAides.
Fine-Grained Sharing
Share your Webaides with specific users or User Groups. Specify access permissions such as read, edit, create, delete, and comment on a per-user or per-group basis. Complex sharing arrangements can be easily set up with arbitrary access permissions for different groups and users.
Multiple WebAides
Unlicensed users get a single personal address book and calendar and can access any WebAides shared with them by other users. However, only licensed users can create additional adress books, calendars, and other types of WebAides. Licensed-users can create any number of WebAides of each type; every WebAide instance is independent and has its own sharing properties and entries.

Address Books

Feature	Free	License
Personal Address Book
Every user with access to the WebMail portal gets a personal address book. This address book can be shared globally with everyone in the user's domain or account. It is easy and free to have a global address book.
Multiple Address Books
Users need to have a WebAide license in order to have multiple address books; however, even without a license, they can access multiple address books if these are shared with them by other users.
Outlook Synchronization
LuxSci provides a special "WebAideSynch" plugin for Outlook versions 2002 and higher that allows you to import, export, and synchronize your Outlook Contacts with your personal and/or shared LuxSci Address Books at the touch of a button.
Import & Export
Import or export your address books using CSV or vCard (.vcf) files. Our Import Wizard makes it easy to import from any source that can produce data stored in these supported formats.
LDAP Access
Search your WebAide Address Books directly from your email client using read-only LDAP.
Email Composition
Our address books are tightly integrated with WebMail email composition. The To, Cc, and Bcc address inputs auto-complete and give smart suggestions from your address books (by searching email, name, company, and nickname fields). Additionally, the pop-up address book viewer tool makes it very easy to search your address books and select entries for use during email composition.
Contact Notes
Store arbitrary HTML-formatted notes about your contacts using the "Notes" field. A visual editor for entering and editing the comments is included.
File Attachments
You can attach any number of files of any size (up to 50MB) to your Address Book entries.
Basic anti-Spam White List
You can configure your basic Spam & Virus filter so that messages from anyone in your address book are never considered Spam.
Auto-Add Contacts
Automatically add entries to your address book for all recipients of messages you send from Web Mail.
API Access
Access address book information via our User API. This allows you to write custom programs that import, export, and synchronize address book data with your LuxSci WebAide Address Books.

Calendars

Feature	Free	License
Personal Calendar
Every user with access to the WebMail portal gets a personal calendar. This calendar can be shared globally with everyone in the user's domain or account. It is easy and free to have a global calendar.
Multiple Calendars
Users need to have a WebAide license in order to have multiple calendarss; however, even without a license, they can access multiple calendars if these are shared with them by other users.
Outlook Synchronization
LuxSci provides a special "WebAideSynch" plugin for Outlook versions 2002 and higher that allows you to import, export, and synchronize your Outlook Calendars with your personal and/or shared LuxSci Calendars at the touch of a button.
Import & Export
Import or export your calendars using CSV or iCal (.ics) files. Our Import Wizard makes it easy to import from any source that can produce data stored in these supported formats.
Public iCal URL
Users can publish any WebAide Calendar as a "Public iCal File". This allows anyone or any program that has Internet access to download [read only] your full calendar data (including reminders and recurrence) using this special URL. This "public" access to your calendar data is optional and off by default. If enabled, it can be password-protected and it can be accessed over SSL.
Reminders
Calendars support emailed reminders of events to one or more email addresses. You can configure when these reminders are sent using absolute or relative time criteria.
Recurrence
Calendars support extensive daily, weekly, monthly, and yearly recurrence patterns. Users can also edit and delete individual events in a recurrence pattern.
Assignment
Assign events to specific users and/or Groups of users, or create private events that only you can see. Optionally, have notifications auto-emailed to users when events are assigned to them.
Event Notes
Store arbitrary HTML-formatted notes about your entries using the "Notes" field. A visual editor for entering and editing the comments is included.
File Attachments
You can attach any number of files of any size (up to 50MB) to your Calendar entries.
Comments
You can provide HTML-formatted annotations and comments along with each event. Each event can have any number of comments created by any numer of permitted users. These comments can also contain file attachments.
API Access
Access calendar information via our User API. This allows you to write custom programs that import, export, and synchronize calendar data with your LuxSci WebAide Calendars.

Tasks

Feature	Free	License
Create Tasks WebAides
Users need to have a WebAide license in order to create their own Tasks WebAides. However, even without a license, users can access Tasks WebAides if these are shared with them by other users.
Outlook Synchronization
LuxSci provides a special "WebAideSynch" plugin for Outlook versions 2002 and higher that allows you to import, export, and synchronize your Outlook Tasks with your personal and/or shared LuxSci Tasks at the touch of a button.
Import & Export
Import or export your Tasks WebAides using CSV files. Our Import Wizard makes it easy to import from any source that can produce data stored in these supported formats.
Reminders
Tasks support emailed reminders of events to one or more email addresses. You can configure when these reminders are sent using absolute or relative time criteria.
Recurrence
Tasks support extensive daily, weekly, monthly, and yearly recurrence patterns.
Assignment
Assign tasks to specific users and/or Groups of users, or create private tasks that only you can see. Optionally, have notifications auto-emailed to users when tasks are assigned to them.
Task Completion Notifications
Optionally send an emailed completion notice to one or more email addresses when a task is marked as complete. Additionally, you can track completion history (who marked what task complete when) for your tasks for anyone to view at any time.
Task Notes
Store arbitrary HTML-formatted notes about your tasks using the "Notes" field. A visual editor for entering and editing the comments is included.
File Attachments
You can attach any number of files of any size (up to 50MB) to your tasks.
Comments
You can provide HTML-formatted annotations and comments along with each task. Each task can have any number of comments created by any number of permitted users. These comments can also contain file attachments.
API Access
Access calendar information via our User API. This allows you to write custom programs that import, export, and synchronize calendar data with your LuxSci WebAide Calendars.

Blogs

Feature	Free	License
Create Blogs WebAides
Users need to have a WebAide license in order to create their own Blogs WebAides. However, even without a license, users can access Blogs WebAides if these are shared with them by other users.
Export: XML, CSV, RSS, WXR, ZIP
Export some or all of your Blog posts into XML, CSV, WXR (Wordpress), or RSS files. Export the file attachments for these entries as a ZIP file. (Note that encrypted file content cannot be exported in this way).
Import: CSV, RSS, WXR
Import posts from CSV, RSS 2.0, or WXR (Wordpress Extended RSS) files.
Public RSS URL
Users can publish any Blog as a "Public RSS v2.0 File". This allows anyone or any program that has Internet access to download a full or summary view of the content from all or the most recent posts in the Blog WebAide using this special URL. This "public" access to your data is optional and off by default. If enabled, it can be password-protected and it can be accessed over SSL.
Encryption
You can choose to encrypt your posts, attached files, and associated comments. Users can create their own personal PGP security certificates using our security tools and then they can easily create encrypted posts. Supports the specification of exactly who will be allowed to decrypt the posts on a per-post basis, and verification of digital signatures on all encrypted content. Posts encrypted via PGP are very secure. Even the technical staff cannot access their content without access to your PGP key password (which is never saved in plain text on our servers).
HTML Markup
Blog posts support arbitrary HTML-formatting. A visual editor for entering and creating and editing them is included.
Comments
You can make HTML-formatted comments on any post. Each post can have any number of comments created by any number of permitted users. These comments can also contain file attachments and be encrypted.
Post Notifications
Optionally, users can have emailed notices of new posts sent to all subscribers of a Blogs WebAide. These notices can contain summary or full post content.
Inbound Email
Create custom email filters to automatically save the content and attachments from inbound email messages directly to your Blogs.
File Attachments
You can attach any number of files of any size (up to 50MB) to your posts.

Documents

Feature	Free	License
Create Documents WebAides
Users need to have a WebAide license in order to create their own Documents WebAides. However, even without a license, users can access Documents WebAides if these are shared with them by other users.
Bulk Import & Export
Upload and Download many files at once from/to your computer using a file manager or drag and drop. You can even encrypt/decrypt the files as they are bulk uploaded/downloaded. With these bulk file management tools, it is quick and easy to deal with large numbers of files.
Export: XML, CSV, RSS, ZIP
Export some or all of your Documents entries into XML, CSV, or RSS files. Export the file attachments for these entries as a ZIP file. (Note that encrypted file content cannot be exported in this way, though it can be exported using the bulk download feature.)
Public RSS URL
Users can publish any WebAide Document as a "Public RSS v2.0 File". This allows anyone or any program that has Internet access to download a list of some or all files in the Documents WebAide using this special URL (the files themselves are not included, but links to them are). This "public" access to your data is optional and off by default. If enabled, it can be password-protected and it can be accessed over SSL.
File Encryption
You can choose to encrypt files and the notes and comments on them. Users can create their own personal PGP security certificates using our security tools and then they can easily create encrypted entries. Supports the specification of exactly who will be allowed to decrypt the files on a per-file basis, and verification of digital signatures on all encrypted content. Entries encrypted via PGP are very secure. Even the technical staff cannot access their content without access to your PGP key password (which is never saved in plain text on our servers).
File Notes
Store arbitrary HTML-formatted notes about your files using the "Notes" field. A visual editor for entering and editing the comments is included.
Comments
You can provide HTML-formatted annotations and comments along with each file. Each file can have any number of comments created by any number of permitted users. These comments can themselves also contain file attachments and be encrypted.
Large File Storage
Each document entry will contain one file of up to 50MB in size.
Inbound Email
Create custom email filters to automatically save content and attachments from inbound email messages directly to your Documents WebAides.

Notes

Feature	Free	License
Create Notes WebAides
Users need to have a WebAide license in order to create their own Notes WebAides. However, even without a license, users can access Notes WebAides if these are shared with them by other users.
Export: XML, CSV, RSS
Export some or all of your Notes entries into XML, CSV, or RSS files.
Import: CSV, RSS
Import notes from CSV and RSS 2.0 files.
Public RSS URL
Users can publish any Notes WebAide as a "Public RSS v2.0 File". This allows anyone or any program that has Internet access to download the content of all notes or recent notes this special URL. This "public" access to your data is optional and off by default. If enabled, it can be password-protected and it can be accessed over SSL.

Passwords

Feature	Free	License
Create Passwords WebAides
Users need to have a WebAide license in order to create their own Passwords WebAides. However, even without a license, users can access Passwords WebAides if these are shared with them by other users.
Encryption
All password entries are PGP-encrypted. Users must create their own personal PGP security certificates using our security tools and then they can easily create the encrypted password entries. Supports the specification of exactly who will be allowed to decrypt the files on a per-file basis, and verification of digital signatures on all encrypted content. Entries encrypted via PGP are very secure. Even the technical staff cannot access their content without access to your PGP key password (which is never saved in plain text on our servers).
Notes
Store arbitrary HTML-formatted notes about each password entry using the "Notes" field. A visual editor for entering and editing the comments is included.
Comments
You can provide HTML-formatted annotations and comments along with each password entry. Each entry can have any number of comments created by any number of permitted users. These comments can themselves also contain file attachments and will all be encrypted.
File Attachments
You can attach any number of files of any size (up to 50MB each) to your password entries.
View/Download All Passwords
This special command allows users to decrypt all password entries that they have access to and view the data in an HTML grid or save it as a CSV file. With this feature, it is easy to backup all of your password data, even though each entry is individually encrypted with possibly different keys.

Links

Feature	Free	License
Create Links WebAides
Users need to have a WebAide license in order to create their own Links WebAides. However, even without a license, users can access Links WebAides if these are shared with them by other users.
Export: XML, CSV, RSS
Export some or all of your Links entries into XML, CSV, or RSS files.
Import: CSV, RSS
Import links from CSV and RSS 2.0 files.
Public RSS URL
Users can publish any Links WebAide as a "Public RSS v2.0 File". This allows anyone or any program that has Internet access to download a list of all of your Links with this special URL. This "public" access to your data is optional and off by default. If enabled, it can be password-protected and it can be accessed over SSL.

Groups

Feature	Free	License
Create Groups WebAides
Users need to have a WebAide license in order to create their own Groups WebAides. However, even without a license, users can access Groups WebAides if these are shared with them by other users.
Sharing
Once you create Groups of users in a User Groups WebAide, you can share other WebAides and Email Folders with those Groups using the Sharing properties of those objects. This allows you to specify access control settings on a Group-wide basis. In particular, once you have setup the access privileges for a given Group, you do not have to configure anything on a per-user basis. Merely adding or removing users from the Group will add and remove all respective permissions from those users.
Security & Encryption
Each Group can have its own PGP security certificate. When making encrypted WebAide entries (i.e. in Blogs, Documents, or Passwords WebAides), one must choose explicitly who will be able to view/decrypt the resulting entry. If you have a Group with its own certificate, then you can select the Group as a recipient. Then, any member of the group can access the encrypted entry as long as they know the password to the Group security certificate. In particular, this means that if you add or remove users from the Group, they immediately gain or lose access to these encrypted entries without the necessity of re-encrypting all the entries for the new users. With this feature, use of encryption among large groups of people becomes feasible and easy.
Distribution Lists
A Group can be associated with an email Distribution List. This is an email address that forwards copies of all email sent to it to the users in the distribution list. By managing the Group membership, you also manage the distribution list recipients.

This section describes in detail the pricing and licensing for LuxSci WebAides. In particular, it also describes exactly what features of Web Aides are available to users without licenses.

Enterprise WebAide License Prices:

The retail price of a single user Enterprise WebAide license is $2.00/month or $20.00/year. This grants the user full access to all WebAide features. Prices can be reduced if you buy in bulk — see our price list.

Note that the disk space used by each user's WebAides counts towards that user's individual disk space limit and the disk usage of the account as a whole.

Services Available to Non-Licensed Users.

The following WebAide services are available to users even if they do not have a WebAide license. I.e. all email hosting users have access to these services. For more details on free vs. premium services, see the "Feature List" tab, above.

Address Books: All users get their own personal WebAide Address Book. The only limitations placed on non-licensed users of Address Books are:

Non-licensed users cannot create additional address books.
Non-licensed users cannot add attachments to their address book entries.
Non-licensed users can share their personal address books but only globally with their entire domain or account. The cannot specify specific access controls for specific users or groups or users.

Calendars: All users get their own personal WebAide Calendar. The only limitations placed on non-licensed users of Calendars are:

Non-licensed users cannot create additional calendars.
Non-licensed users cannot add attachments to their calendars.
Non-licensed users cannot add additional comments (annotations) to their calendar entries.
Non-licensed users can share their personal calendars but only globally with their entire domain or account. The cannot specify specific access controls for specific users or groups or users.

Other WebAides: Non-licensed users cannot create or use any other type of web aide unless it is shared with them by a licensed user.

Sharing of WebAides: Any licensed WebAide user can share his/her WebAides with any other licensed user and specify in detail what level of access the other licensed users have. Licensed users can also share their WebAides with non-licensed users.

Please contact sales if you have any questions.

Purchasing Enterprise WebAide Licenses

New Clients: When ordering using our Custom Package Wizard, you will come to "Step 6: Optional Services". There you can either enter an exact number of Enterprise WebAide licenses to purchase, or get Enterprise WebAide licenses "for all users".

If you want all users to have Enterprise WebAide licenses, the "for all users" option is very convenient as it will automatically grant the users these licenses as they are created. It will also build the price of WebAides into the per-user price so that if and when you add new users, they will automatically get WebAide licenses.

If you specify an exact number of WebAide licenses, you will need to assign these to users explicitly after your have created the users in question.

You an also add "WebAides" to any email or web hosting package using the "Revise Order" tab on the order confirmation page.

Existing Clients: Login to LuxSci as an account administrator and use the "Upgrade Account" tool under the account menu. There you can add any number of additional Enterprise WebAide licenses to your account.

Once you have purchased the additional Enterprise WebAide Licenses, you can assign them to users of your choice via the "User Configuration" sub page of the "User Management" account administration pages.

Please contact sales if you have any questions.

The LuxSci FYI Blog

SecureLine Escrow Message Pickup Simplified

June 19, 2009

Listen to Our Clients:

"After working with Luxsci for two years, I've personally felt that they are one of the most responsive organizations I've ever had the pleasure of working with; they have gone above and beyond the call of duty on numerous occasions. I highly recommend them to companies seeking email outsourcing services."

Rick Gates, President & CEO of Net Assets

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