Advanced features, such as tasks, other kinds of WebAides, and fine-grained sharing controls require purchasing a license.
These can be obtained a-la-cart for just the users who need them.
The following features are available in all types of WebAides.
However, some are only available to users who have a WebAide license (i.e.
"Premium Features").
This section describes in detail the pricing and licensing for LuxSci
WebAides. In particular, it also describes exactly what features of Web
Aides are available to users without licenses.
Enterprise WebAide License Prices:
The retail price of a single user Enterprise WebAide license is
$1.75/month or $17.50/year. This
grants the user full access to all WebAide features.
Prices can be reduced if you buy in bulk or get a dedicated server —
see our price list.
Note that the disk space used by each user's WebAides counts towards
that user's individual disk space limit and the disk usage of the account as a
whole.
Services Available to Non-Licensed Users.
The following WebAide services are available to users
even if they do not have a WebAide license. I.e. all email
hosting users have access to these services. For more details on
free vs. premium services, see the "Feature List" tab, above.
Address Books: All users get their own personal
WebAide Address Book. The only limitations placed on non-licensed users
of Address Books are:
Non-licensed users cannot add attachments to their address book entries.
Non-licensed users can share their personal address books but only globally with their entire domain or account.
The cannot specify specific access controls for specific users or groups or users.
Calendars: All users get their own personal WebAide
Calendar. The only limitations placed on non-licensed users of Calendars
are:
Non-licensed users cannot add attachments to their calendars.
Non-licensed users cannot add additional comments (annotations) to their calendar entries.
Non-licensed users can share their personal calendars but only globally with their entire domain or account.
The cannot specify specific access controls for specific users or groups or users.
Other WebAides: Non-licensed users cannot create or
use any other type of web aide unless it is shared with them by a licensed
user.
Sharing of WebAides: Any licensed WebAide user can
share his/her WebAides with any other licensed user and specify in detail
what level of access the other licensed users have. Licensed users can
also share their WebAides with non-licensed users.
New Clients: When ordering using from our Prices & Packages page, be sure to check "WebAides" as an optional
service. If not available in the package that you select, you can always add it after proceeding
to checkout by clicking on the "Revise Order" tab in the checkout area.
Generally, you can either choose to buy an exact
number of Enterprise WebAide licenses, or get Enterprise
WebAide licenses "for all users".
If you want all users to have Enterprise WebAide licenses, the "for
all users" option is very convenient as it will automatically grant the
users these licenses as they are created. It will also build the price of
WebAides into the per-user price so that if and when you add new users, they
will automatically get WebAide licenses.
If you specify an exact number of WebAide licenses, you will need to
assign these to users explicitly after your have created the users in
question.
You an also add "WebAides" to any email or web hosting package using
the "Revise Order" tab on the order confirmation page.
Existing Clients: Login to LuxSci as an account
administrator and use the "Upgrade Account" tool under the account menu.
There you can add any number of additional Enterprise WebAide licenses to
your account.
Once you have purchased the additional Enterprise WebAide Licenses,
you can assign them to users of your choice via the "User Configuration"
sub page of the "User Management" account administration pages.
Our WebAide user interface is fully integrated with WebMail and takes
advantage of modern web browser features (like AJAX and browser-based
storage) for ease of use and a powerful feature set. Some user interface
features include: remembering entry data for fast display, dragging and
dropping of entries, instant searching and sorting, fast entry creation,
entry tagging and color coding, selecting multiple entries or multiple
WebAides using the mouse, and selecting, re-sizing, and re-arranging list
columns using the mouse.
You can tag your entries with any number of labels to aid in sorting,
searching, and categorization. The same tag system is used across all
WebAides and in WebMail for your email messages. Users can also specify
colors for their tags so that entries tagged with them will be visually
distinct.
LuxSci performs automated backups of all WebAides and keeps
daily copies of these backups for 2 days and weekly copies for 4 weeks.
LuxSci support can restore the content of any of your WebAides at any
time from these backups. Additionally, users can manually make their own
backups of any of their WebAides for offline storage or
archival. These backup files can be later restored by the user (or any
user with access to it) any time that data is needed.
Users with access to multiple WebAides of the same type, i.e. multiple
calendars, can view all entries for any arbitrary combination of these
WebAides in a single "consolidated" view. This makes it easy to search
and sort across WebAides, print combined lists, and view data from
different sources in the same list.
Only people with a login
to LuxSci's web site can possibly access your WebAide (it is not public,
unless you explicitly "publish" its content via a public link). You can
specify exactly who has permission to view, add entries, edit entries,
make comments, and administer your WebAide. You can specify this on a per
user, per user group, and/or per account basis. You can share your WebAide
with other members of your account and/or members of other accounts -- you
decide.
In addition to our access controls which allow you to specify exactly
who can see your information, LuxSci has a very strict privacy policy - our technical support staff
will never access your WebAide data without your prior consent.
Users can easily share WebAides with everyone in their domain or
account. Access permissions such as read, edit, create, delete, and
comment can be granted or denied. Administrators can auto-subscribe their
users to WebAides.
Share your Webaides with specific users or User Groups. Specify access
permissions such as read, edit, create, delete, and comment on a per-user
or per-group basis. Complex sharing arrangements can be easily set up
with arbitrary access permissions for different groups and users.
Unlicensed users get a single personal address book and calendar and can
access any WebAides shared with them by other users. However, only
licensed users can create additional adress books, calendars, and other
types of WebAides. Licensed-users can create any number of
WebAides of each type; every WebAide instance is independent and has its
own sharing properties and entries.
Every user with access to the WebMail portal gets a personal address book.
This address book can be shared globally with everyone in the user's
domain or account. It is easy and free to have a global address book.
Users can use customizable address book Widgets to display and interact with simplified views of their
address books on their Welcome page and other pages. These widgets also provide
easy access for mobile devices.
Users need to have a WebAide license in order to have multiple address books;
however, even without a license, they can access multiple address books if these
are shared with them by other users.
LuxSci provides a special "WebAideSynch" plugin for Outlook versions 2002 and higher that allows
you to import, export, and synchronize your Outlook Contacts with
your personal and/or shared LuxSci Address Books at the touch of a button.
Import or export your address books using CSV or vCard (.vcf) files. Our
Import Wizard makes it easy to import from any source
that can produce data stored in these supported formats.
Our address books are tightly integrated with WebMail email composition.
The To, Cc, and Bcc address inputs auto-complete and give smart
suggestions from your address books (by searching email, name, company,
and nickname fields). Additionally, the pop-up address book viewer tool
makes it very easy to search your address books and select entries for use
during email composition.
Access address book information via our User API. This allows you to write custom
programs that import, export, and synchronize address book data with your
LuxSci WebAide Address Books.
Every user with access to the WebMail portal gets a personal calendar.
This calendar can be shared globally with everyone in the user's domain or
account. It is easy and free to have a global calendar.
Users can use customizable calendar Widgets to display and interact with simplified views of their
calendars on their Welcome page and other pages. These widgets also provide
easy access for mobile devices.
Users need to have a WebAide license in order to have multiple calendarss;
however, even without a license, they can access multiple calendars if
these are shared with them by other users.
LuxSci provides a special "WebAideSynch" plugin for Outlook versions 2002
and higher that allows you to import, export, and synchronize your Outlook
Calendars with your personal and/or shared LuxSci Calendars at the touch
of a button.
Import or export your calendars using CSV or iCal (.ics) files. Our Import
Wizard makes it easy to import from any source that can
produce data stored in these supported formats.
Users can publish any WebAide Calendar as a "Public iCal File". This
allows anyone or any program that has Internet access to download [read
only] your full calendar data (including reminders and recurrence) using
this special URL. This "public" access to your calendar data is optional
and off by default. If enabled, it can be password-protected and it can be
accessed over SSL.
Calendars support emailed reminders of events to one or more email
addresses. You can configure when these reminders are sent using absolute
or relative time criteria.
Calendars support extensive daily, weekly, monthly, and yearly recurrence
patterns. Users can also edit and delete individual events in a
recurrence pattern.
Assign events to specific users and/or Groups of users, or create private
events that only you can see. Optionally, have notifications auto-emailed
to users when events are assigned to them.
You can provide HTML-formatted annotations and comments along with each
event. Each event can have any number of comments created by any numer of
permitted users. These comments can also contain file attachments.
Access calendar information via our User
API. This allows you to write custom programs that import, export,
and synchronize calendar data with your LuxSci WebAide Calendars.
Users need to have a WebAide license in order to create their own Tasks WebAides.
However, even without a license, users can access Tasks WebAides if
these are shared with them by other users.
Licensed users can use customizable Task List and ToDo List Widgets to
display and interact with simplified views of their Tasks on their Welcome
page and other pages. These widgets also provide easy access for mobile
devices.
LuxSci provides a special "WebAideSynch" plugin for Outlook versions 2002
and higher that allows you to import, export, and synchronize your Outlook
Tasks with your personal and/or shared LuxSci Tasks at the touch
of a button.
Import or export your Tasks WebAides using CSV files. Our Import Wizard
makes it easy to import from any source that can produce
data stored in these supported formats.
Tasks support emailed reminders of events to one or more email
addresses. You can configure when these reminders are sent using absolute
or relative time criteria.
Assign tasks to specific users and/or Groups of users, or create private
tasks that only you can see. Optionally, have notifications auto-emailed
to users when tasks are assigned to them.
Optionally send an emailed completion notice to one or more email
addresses when a task is marked as complete. Additionally, you can track
completion history (who marked what task complete when) for your tasks for
anyone to view at any time.
You can provide HTML-formatted annotations and comments along with each
task. Each task can have any number of comments created by any number of
permitted users. These comments can also contain file attachments.
Access calendar information via our User
API. This allows you to write custom programs that import, export,
and synchronize calendar data with your LuxSci WebAide Calendars.
Users need to have a WebAide license in order to create their own Blogs
WebAides. However, even without a license, users can access Blogs
WebAides if these are shared with them by other users.
Licensed users can use customizable Blog Widgets to display and interact
with simplified views of their Blogs on their Welcome page and other pages.
These widgets also provide easy access for mobile devices.
Export some or all of your Blog posts into XML, CSV, WXR (Wordpress), or
RSS files. Export the file attachments for these entries as a ZIP file.
(Note that encrypted file content cannot be exported in this way).
Users can publish any Blog as a "Public RSS v2.0 File". This allows
anyone or any program that has Internet access to download a full or
summary view of the content from all or the most recent posts in the Blog
WebAide using this special URL. This "public" access to your data is
optional and off by default. If enabled, it can be password-protected and
it can be accessed over SSL.
You can choose to encrypt your posts, attached files, and associated comments. Users
can create their own personal PGP security certificates using our security
tools and then they can easily create encrypted posts. Supports the
specification of exactly who will be allowed to decrypt the posts on a
per-post basis, and verification of digital signatures on all encrypted
content. Posts encrypted via PGP are very secure. Even the technical
staff cannot access their content without access to your PGP key password
(which is never saved in plain text on our servers).
You can make HTML-formatted comments on any post. Each post can have any number of
comments created by any number of permitted users. These comments can
also contain file attachments and be encrypted.
Optionally, users can have emailed notices of new posts sent to all
subscribers of a Blogs WebAide. These notices can contain summary or full
post content.
Users need to have a WebAide license in order to create their own Documents
WebAides. However, even without a license, users can access Documents
WebAides if these are shared with them by other users.
Upload and Download many files at once from/to your computer using a file
manager or drag and drop. You can even encrypt/decrypt the files as they
are bulk uploaded/downloaded. With these bulk file management tools, it
is quick and easy to deal with large numbers of files.
Export some or all of your Documents entries into XML, CSV, or RSS files.
Export the file attachments for these entries as a ZIP file. (Note that
encrypted file content cannot be exported in this way, though it can be
exported using the bulk download feature.)
Users can publish any WebAide Document as a "Public RSS v2.0 File". This
allows anyone or any program that has Internet access to download a list of
some or all files in the Documents WebAide using this special URL (the
files themselves are not included, but links to them are). This "public"
access to your data is optional and off by default. If enabled, it can be
password-protected and it can be accessed over SSL.
You can choose to encrypt files and the notes and comments on them. Users
can create their own personal PGP security certificates using our security
tools and then they can easily create encrypted entries. Supports the
specification of exactly who will be allowed to decrypt the files on a
per-file basis, and verification of digital signatures on all encrypted
content. Entries encrypted via PGP are very secure. Even the technical
staff cannot access their content without access to your PGP key password
(which is never saved in plain text on our servers).
You can provide HTML-formatted annotations and
comments along with each file. Each file can have any number of
comments created by any number of permitted users. These comments can themselves
also contain file attachments and be encrypted.
Users need to have a WebAide license in order to create their own Notes
WebAides. However, even without a license, users can access Notes WebAides
if these are shared with them by other users.
Users can publish any Notes WebAide as a "Public RSS v2.0 File". This
allows anyone or any program that has Internet access to download the
content of all notes or recent notes this special URL. This "public"
access to your data is optional and off by default. If enabled, it can be
password-protected and it can be accessed over SSL.
Users need to have a WebAide license in order to create their own
Passwords WebAides. However, even without a license, users can access
Passwords WebAides if these are shared with them by other users.
All password entries are PGP-encrypted. Users must create their own
personal PGP security certificates using our security tools and then they
can easily create the encrypted password entries. Supports the
specification of exactly who will be allowed to decrypt the files on a
per-file basis, and verification of digital signatures on all encrypted
content. Entries encrypted via PGP are very secure. Even the technical
staff cannot access their content without access to your PGP key password
(which is never saved in plain text on our servers).
Store arbitrary HTML-formatted notes about each password entry using the
"Notes" field. A visual editor for entering and editing the comments is
included.
You can provide HTML-formatted annotations and comments along with each
password entry. Each entry can have any number of comments created by any
number of permitted users. These comments can themselves also contain file
attachments and will all be encrypted.
This special command allows users to decrypt all password entries that
they have access to and view the data in an HTML grid or save it as a CSV
file. With this feature, it is easy to backup all of your password data,
even though each entry is individually encrypted with possibly different
keys.
Users need to have a WebAide license in order to create their own Links
WebAides. However, even without a license, users can access Links WebAides
if these are shared with them by other users.
Licensed users can use customizable Links Widgets to display and interact
with simplified views of their Links on their Welcome page and other pages.
These widgets also provide easy access for mobile devices.
Users can publish any Links WebAide as a "Public RSS v2.0 File". This
allows anyone or any program that has Internet access to download a list
of all of your Links with this special URL. This "public" access to your
data is optional and off by default. If enabled, it can be
password-protected and it can be accessed over SSL.
Users need to have a WebAide license in order to create their own Groups
WebAides. However, even without a license, users can access Groups WebAides
if these are shared with them by other users.
Once you create Groups of users in a User Groups
WebAide, you can share other WebAides and Email Folders with those Groups
using the Sharing properties of those objects. This allows you to
specify access control settings on a Group-wide basis. In particular,
once you have setup the access privileges for a given Group, you do
not have to configure anything on a per-user basis. Merely adding or
removing users from the Group will add and remove all respective
permissions from those users.
Each Group can have its own
PGP security certificate. When making encrypted WebAide entries (i.e. in
Blogs, Documents, or Passwords WebAides), one must
choose explicitly who will be able to view/decrypt the resulting entry. If you
have a Group with its own certificate, then you can select the
Group as a recipient. Then, any member of the group can access the
encrypted entry as long as they know the password to the Group security certificate.
In particular, this means that if you add or remove users from the Group,
they immediately gain or lose access to these encrypted entries without
the necessity of re-encrypting all the entries for the new users. With
this feature, use of encryption among large groups of people becomes
feasible and easy.
A Group can be associated with an email Distribution List. This is an email
address that forwards copies of all email sent to it to the users in the
distribution list. By managing the Group membership, you also manage the
distribution list recipients.
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