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Posts Tagged ‘files’

HIPAA-compliant Dropbox: Secure File Sharing at LuxSci

Wednesday, July 13th, 2016

Want to set up a public dropbox for sharing sensitive files but still remain HIPAA-compliant?  This is now a snap for anyone with a HIPAA-compliant LuxSci account.

LuxSci has long provided online cloud-based secure file storage and sharing via its Documents WebAide service, which is included with all accounts as part of our suite of collaboration tools (calendars, tasks, address books, files, notes, links, password libraries, and user groups).  Now, in addition to being able to share files internally with other users, groups, and accounts, LuxSci customers can securely share files with anyone on the Internet.

How to Share

There are many ways to access the dialog box used for sharing WebAides with others.  Here is one:

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Your Documents – Online, Secured, and Shared

Friday, August 31st, 2012

Online document storage and collaboration is a hot topic, especially when it involves security, HIPAA compliance, complex sharing scenarios, and advanced file management features.

Health care providers seek simple but compliant document storage, sharing, and retrieval solutions that replace storage on jump drives and laptops. Web developers enjoy automatically archiving the contents of web form posts (e.g. contact forms, inquires, orders, etc.) in backed-up, web-accessible document storage locations.  Businesses constantly ask about setting up myriads of file shares with complex logic as to who has what kinds of access to the files.

LuxSci’s free WebAides collaboration suite includes “Documents”,  our full-featured storage service.  In the following sections, we address how WebAides Documents can be used in various scenarios.

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Organize Your Documents, Calendars, Tasks, Contacts in nested sub-folders

Friday, May 4th, 2012

LuxSci’s WebAides empower you to collaborate on Calendars, Tasks, Contacts, Files, Links, Notes, Passwords, and more.

While you could always create multiple Documents containers for storing files, or multiple Address Books for contacts, there was not a way to organize via a nested file/folder structure (like the file structure on your computer) or to have Task lists organized in a hierarchical manner.

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Mobile Site Access to Encrypted Blogs and Files

Friday, April 6th, 2012

LuxSci’s Blog and File/Document WebAides have a great feature to optionally encrypt individual entries:

  • The File and Blog entry data is PGP-encrypted “at rest” (while stored on the servers).
  • Only your specified recipients (users or groups of users) can decrypt the data (even LuxSci staff cannot decrypt the data unless you give us your passwords).
  • Ideal for HIPAA or the storage of other very sensitive data.

While encrypted entries have been available for many years, access to the encrypted data via LuxSci’s Mobile Site is new.  Users can now login from their mobile device to our fast and slick mobile portal and unlock this data, view the secure content, and download decrypted files.

You no longer have to be separated from your sensitive data, just because all you have on you is your phone!

The Mobile Site will soon be expanded to enable editing and creation of new secure entries as well.

Tight Integration Between Documents WebAides and WebMail

Friday, January 14th, 2011

LuxSci has updated its WebMail interface to provide a much tighter integration with its Documents WebAides. In particular, users with a Premium WebAide license can now:

  • Send any email attachment directly to a Documents WebAide from the WebMail message view screens. No need to download and re-upload files.  No need to switch between WebMail and Documents WebAide interfaces.  Its fast and easy: click a link next to the attachment and a small dialog appears where you then select the Documents WebAide to send the file to.
  • Add files from your Documents WebAides to new email messages.  When composing email messages in WebMail, you can now select files from any of your Documents WebAides in the email “Attachments” tab of the composer.  Multiple files from various WebAides can be added with just a few clicks.  Even encrypted files can be decrypted and attached to your email message with a click.

With these updates, Documents WebAides become much easier to use as a central repository of your files.

Attach Documents WebAide Files to New Email Messages

Friday, June 11th, 2010

LuxSci’s WebAides Documents have been enhanced for quick and easy sending of one or more saved files via email.

In a Documents WebAide that you are using for file storage:

  1. Select one or more documents (files) with your mouse.
  2. Start a new outbound email message with these files attached by either:
    • Selecting “Entries > Email Files” from the menu, or
    • Pressing “Control-Z”, or
    • Clicking on the “Email Files” toolbar command, if you have added that option
  3. The WebMail email composer is now open in a new window with these files already attached and ready to go!

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Widgets: Document and File Access

Wednesday, October 7th, 2009

LuxSci has added a “Documents” widget to the portfolio of widgets available to users for customizing their use and access of LuxSci.  The Documents Widget:

  • Allows access to any document storage WebAide that you have access to — even shared ones.
  • Allows viewing and downloading documents
  • Allows uploading new documents to the WebAide storage location
  • Allows deleting of unwanted documents.
  • Allows you to specify how many documents to display at once and permits paging through all of the documents if there are many
  • Color codes the documents by tag and uses icons to indicate the file types
  • Allows showing only documents that are tagged with specific tags.
  • The document list auto-updates to show changes to the underlying list of files.

File storage at LuxSci just got much quicker and easier.  Using custom hot keys, users can access their documents instantly from any page of LuxSci’s web site.  Documents are also now available in Mobile Mode via this new widget.

Easy Bulk Download of all Attachments or all Selected Messages

Saturday, January 24th, 2009

LuxSci has released a new bulk downloading tool that allows users to save many files at once to their computer with minimal effort.  With LuxSci WebMail, this means that now users can:

  • Download all Attachments at Once: Click on the new "Download All Attachments in The Message" link, available in the "Attachments" tab of your message view area, to open a pop-up window containing the bulk download tool.
  • Download All Selected Messages at Once: Select any number of email messages from the message list and click on the "View > Download Message(s)" menu option.  If you have selected more than one message, the bulk download tool will open in a pop-up window with "EML-encoded" versions of all of the selected messages included therein.

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Collaboration: New Improved Document Management

Saturday, January 24th, 2009

LuxSci has re-written its web-based document management interface from the ground up to provide users with a fast, modern, featureful experience.  The WebAides Documents’ user interface now matches that of WebMail, Address Books, Calendars, and Tasks. Additionally, some new components have been added to make it very easy to upload and download large numbers of files to the Documents WebAides.

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