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What to Look for in a HIPAA-Compliant Online Form Builder

Tuesday, October 9th, 2018

As a healthcare provider, or for that matter any entity that works with healthcare clients, you are probably already aware of the fact that you cannot use traditional web forms to accept PHI (Protected Health Information). That would be a gross violation of the HIPAA regulations and can get you into a lot of trouble. For instance, you might have to pay a hefty fine.

Now, many organizations make use of online form builders to capture client or patient information. There is a reason for it – the forms make it much easier to collect patient information and also manage the clients themselves.  They automate workflows and reduce paperwork.  They save time.

But, when it comes to healthcare information, there are obvious risks that come into play. HIPAA regulations exist to minimize those risks by protecting patient data. But, how can organizations ensure that the data captured by such forms are protected?

Well, the answer is to create forms that are compliant with HIPAA standards. In this blog, we are going to list out the key features that need to be included in a HIPAA-compliant online form.

Business Associate Agreement

First and foremost, a HIPAA-compliant form obtained through a third-party service must come with a BAA (Business Associate Agreement) from that third party. As you might know, a BAA is basically a hybrid agreement, in that, it is both, contractual and regulatory in nature. Essentially, the agreement satisfies all regulations under HIPAA and also establishes expectations and liability between the parties.

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