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Advantages of Third-Party Email Archival over “Do It In-House”

For some organizations, the question of whether to purchase Premium Email Archiving is simply a question of why they should turn to a third party for their archival needs. It is tempting for these IT departments to simply set up their own system or to just rely on backup. Yet there are many driving reasons for turning to an independent third party for your email archival needs.

Top Reasons Not to Archive In-house

  1. Single Points of Failure – Eliminate single points of failure and a lack of off-site redundancy.
  2. Vendor Issues – Eliminate technical issues resulting between use of software from multiple vendors in house.
  3. Corruption and Reliability – Hardware failure is the number one threat to business continuity, ahead of viruses, blackouts, fires, and other issues. Eliminate hardware failure as an issue.
  4. Performance and Scalability – Eliminate the problem of declining performance as your archival data store grows ever larger.
  5. Implementation and Maintenance – IT departments are constantly battling storage nightmares and 33% of companies cannot implement business continuity solutions due to lack of time, money or expertise.

Lower the IT Burden

Building and maintaining a powerful email archival system is not the simplest of tasks. By purchasing instead of creating your system, you can greatly reduce the stress and project burden of your IT department, leaving them to more pressing tasks. As a fully-managed service, Premium Email Archival requires very little set up and even less upkeep.

Why Tape Backups are not Good Archives

  1. Ineffective and costly eDiscovery – There are no content-based search and restore options.
  2. Gaps – These backups do not include messages deleted before the backup runs.
  3. Cannot prevent tampering – Tape backups save messages that have been edited, without any kind of audit trail.
  4. Poor Security – Tapes can be destroyed, lost, or stolen.
  5. Disasters – Less than 33% of companies save backups in an off-site location.

Prevent Conflicts of Interest

In any organization, it is easy to see that conflicts of interest may arise when a company is archiving its own email communications. By turning to an independent third party, you eliminate the issues that may exist otherwise. When faced with compliance regulations, doubt about the standards of your email archival methods is the last thing you need. By using our Premium Email Archival, this doubt disappears.

Catch All Emails

Many in-house systems of archival work by employing nightly backups of employee email. One problem with this method, however, is that it doesn’t necessarily catch all the emails you would like it to. Emails that received and deleted the same day are susceptible to being lost forever. With Premium Email Archival, updates to the archive are made in real-time, ensuring that all emails are stored. In addition to this, we also have prevention against loss due to server failure. With redundant servers in different locations and hard copies of emails, Premium Email Archival storage capabilities far surpass the abilities of an in-house solution.

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• Access Anywhere
• Fast and Robust
• Super Secure
• Tons of Features
• Customizable
• Mobile Friendly

Send and receive email from your favorite programs, including:

 Microsoft Outlook
 Mozilla Thunderbird
 Apple Mail
 Windows Mail

... Virtually any program that supports POP, IMAP, or SMTP

Keep your email, contacts, and calendars in sync:

 Apple iPhone and iPad
 Android Devices
 Windows Phone

... Any device with Exchange ActiveSync (EAS) support

Relay your server's mail through LuxSci via smarthost:

• Resolve issues with ISP sending limits and restrictions
• Improve deliverability with better IP reputation and IP masking
• Take advantage of Email Archival and HIPAA Compliance
• Even setup smarthosting from Google Apps!

Free web site hosting with any email account:

• Start with up to 10 web sites and MySQL databases
• DNS services for one domain included
• Tons of features and fully HIPAA capable

LuxSci's focus on security and privacy:

• Read The Case for Email Security
• Read Mitigating Security & Privacy Threats
• Review our Privacy Policy

The most accurate, flexible, and trusted filters in the business:

• Premium protection with Intel Security Saas
• Realtime virus database guards against the latest threats
• Seven-day quarantine lets you put eyes on every filtered email
• Supplement with our Basic Spam Filter for even more features

End-to-end secure email encryption — to anyone, from anyone:

• No setup required — encryption is automatic and easy to use
• Secure outbound email with TLS, PGP, S/MIME, or Escrow
• Free inbound encryption via our SecureSend portal
• Independent of your recipient's level of email security
• Widely compatible and fully HIPAA Compliant

Add an extra layer of security with an SSL Certificate:

• Secure your web site
• Debrand LuxSci WebMail with your own secure domain
• Access secure email services via your own secure domain

Encrypt your service traffic via secure tunnel:

• Add another layer of security to your SSL connections
• WebMail, POP, IMAP, SMTP, web/database access
• SecureForm posts, SecureLine Escrow, SecureSend access
• Restrict your account to VPN access only

Secure long-term message archival:

• Immutable, tamperproof email retention with audit trails
• No system requirements — minimal setup, even less upkeep
• Realtime archival of all inbound and outbound messages
• Works anywhere — even with non-LuxSci email hosting

Free data backups included with all email hosting accounts:

• Automatic backups of all email, WebAides, web/database data
• Seven daily backups and up to four weekly backups
• Unlimited restores included at no additional cost
• Custom backup schedules for dedicated servers

Automate your email management:

• Save messages to specific folders or to LuxSci WebAides
• Advanced text scanning with regular expressions
• Tag messages, alter subject lines, or add custom headers
• Filter by message charset, type, TLS status, DKIM status
• Chain filters together for even more complex actions

• Bulk add and edit users, aliases and more
• Control sharing and access globally or on a granular level
• Delegate user roles through permissions
• Configure account-wide taglines, sending restrictions, and more
• Remotely administer account via SOAP API

Share, collaborate, organize, synchronize:

• Calendars, Contacts, Documents, Notes, Widgets, Workspaces
• Fine-grained access control and security
• Access anywhere via secure web portal or smartphone
• Save over solutions like Microsoft Exchange

Free folder sharing for all email hosting accounts:

• Share mail folders with other users in your account
• Subscribe to only the folders you want to see
• Set read-only or read-write access control
• View all personal and shared folders via unified web interface

Color code and label your email messages:

• Define and assign multiple IMAP keywords to each message
• Filter, search, and sort by tags
• Compatible and synchronizes with any IMAP email client
• Also usable with WebAide entries