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Custom Email Filters Overview

Custom Email Filters

With the amount of business done via email these days, it's not uncommon to receive dozens if not hundreds of messages a day. If you're the kind of person that doesn't like them all stacking up in your inbox, then you're probably already familiar with the concept of mail filters or rules. A filter can quickly sort, organize, or discard your incoming mail according to your explicit instructions. This makes it easy to manage high volumes of incoming mail automatically without having to manually move, forward, or delete even a single message. Almost all filters can match a given text string in the subject or body of the message and then take one of these basic actions, but LuxSci's Custom Email Filters provide an even more extensive list of capabilities, which you can see in the sections below.

Custom Email Filters are a basic feature of our WebMail interface and are included with all email hosting accounts at no additional charge. For some examples of how they can be used, see our Custom Filter case study.

Possible Filter Criteria

You can use combinations of the following criteria to determine what messages match your filter.

  • Standard Message Properties: Filter by To/From address, message size, message priority
  • Basic Text Scanning: Search the subject and/or body of messages for the appearance (or absence) of a given text string.
  • Advanced Text Scanning: Use regular expressions to search for patterns or variable text strings.
  • Message Charset: Easily determine if messages are in a certain language.
  • Message Type: Easily determine if messages are backscatter bounces, or responses from daemons or mailer-daemons.
  • Secure TLS Message:Messages that are received (or not received) securely over a TLS-secured channel
  • DKIM Signature Status: Verified, failed, or neutral

Filter Actions

You can choose what happens to matching messages

  • Standard Message Actions: Delete, Bounce, Forward, send an autoresponse, or save to a specific folder
  • Tag Message: Add a custom email tag, or flag message as important.
  • Add Custom Header: Add a new line with custom text to the headers of the message. Use this action to chain multiple filters together and achieve more complex filtering behavior.
  • Send Notification: Send an email or text alert to notify you that a message has arrived.
  • Alter Message: Edit the subject of the message, strip all attachments, or convert to plain text.
  • Save to WebAide: Automatically append message content to a Blog, save attachments to your Documents, or add appointments to your Calendar.

Scheduled Filters

Lastly, you can choose to have your filters only run only on certain days of the week and/or in certain time ranges. E.g. to send an auto-response at night or to forward copies of certain email messages when you are not typically at work.

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Send and receive email from your favorite programs, including:

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 Mozilla Thunderbird
 Apple Mail
 Windows Mail

... Virtually any program that supports POP, IMAP, or SMTP

Keep your email, contacts, and calendars in sync:

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 Android Devices
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... Any device with Exchange ActiveSync (EAS) support

Relay your server's mail through LuxSci via smarthost:

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• Start with up to 10 web sites and MySQL databases
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• Tons of features and fully HIPAA capable

LuxSci's focus on security and privacy:

• Read The Case for Email Security
• Read Mitigating Security & Privacy Threats
• Review our Privacy Policy

The most accurate, flexible, and trusted filters in the business:

• Premium protection with Intel Security Saas
• Realtime virus database guards against the latest threats
• Seven-day quarantine lets you put eyes on every filtered email
• Supplement with our Basic Spam Filter for even more features

End-to-end secure email encryption — to anyone, from anyone:

• No setup required — encryption is automatic and easy to use
• Secure outbound email with TLS, PGP, S/MIME, or Escrow
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• Independent of your recipient's level of email security
• Widely compatible and fully HIPAA Compliant

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Encrypt your service traffic via secure tunnel:

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• WebMail, POP, IMAP, SMTP, web/database access
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• Restrict your account to VPN access only

Secure long-term message archival:

• Immutable, tamperproof email retention with audit trails
• No system requirements — minimal setup, even less upkeep
• Realtime archival of all inbound and outbound messages
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Free data backups included with all email hosting accounts:

• Automatic backups of all email, WebAides, web/database data
• Seven daily backups and up to four weekly backups
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Automate your email management:

• Save messages to specific folders or to LuxSci WebAides
• Advanced text scanning with regular expressions
• Tag messages, alter subject lines, or add custom headers
• Filter by message charset, type, TLS status, DKIM status
• Chain filters together for even more complex actions

• Bulk add and edit users, aliases and more
• Control sharing and access globally or on a granular level
• Delegate user roles through permissions
• Configure account-wide taglines, sending restrictions, and more
• Remotely administer account via SOAP API

Share, collaborate, organize, synchronize:

• Calendars, Contacts, Documents, Notes, Widgets, Workspaces
• Fine-grained access control and security
• Access anywhere via secure web portal or smartphone
• Save over solutions like Microsoft Exchange

Free folder sharing for all email hosting accounts:

• Share mail folders with other users in your account
• Subscribe to only the folders you want to see
• Set read-only or read-write access control
• View all personal and shared folders via unified web interface

Color code and label your email messages:

• Define and assign multiple IMAP keywords to each message
• Filter, search, and sort by tags
• Compatible and synchronizes with any IMAP email client
• Also usable with WebAide entries