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Posts Tagged ‘signature’

Is a “Click Here to Agree” checkbox really legally binding?

Friday, February 24th, 2017

Your web site order form or registration form comes complete with terms and conditions.  What is the best way to have the user see and agree with these terms?  Ultimately, you want the user’s agreement to be legally binding so that if there should ever be an issue, you are protected.  Is it good enough to have the user check an agreement checkbox?  Do you have to do more?  Do you have to be sure that the user actually reads the terms?

These questions come up all of the time and righty are a cause for concern.  Just because other web sites do it “one way” does not necessarily make that way right for you or best for you.  In this article, we will tackle the how the different choices you make in getting user agreement translate (or don’t translate) into binding contractual relationships.*

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Case Study: LuxSci SecureForm and Ink Signatures Eliminate Downloading, Printing, Signing, and Faxing of Contracts

Friday, January 31st, 2014

For legal reasons, LuxSci’s HIPAA customers are required to physically sign a “Business Associate Agreement” and return it to us.  While this is a simple and commonplace request, it creates a lot of busy work on the part of the customer and LuxSci!

The customer might have to

  1. Download the file
  2. Print out the 19 pages
  3. Sign the agreement
  4. Fax back all pages, or scan it and return electronically

Then, LuxSci might have to

  1. Locate the document
  2. Sort out faxes that are in the wrong order, upside down, blank, or missing pages
  3. Figure out who sent the document
  4. Verify that pages are not missing or changed
  5. Counter-sign the document and attach them to the customer account
  6. Contact customers who have not sent in their documents properly or at all which is crucial to the HIPAA certification process

Multiplied by lots of customers, this creates a lot of unproductive busy work for everyone — and this time costs money.

To simplify this process, LuxSci use its own SecureForm and Ink Signatures technologies to make submission of signed contracts a snap for customers, as well as to eliminate most of the busy work LuxSci itself has to do to manage the process.

In this post, we describe how both technologies work.

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Written Signatures for your Forms. Delivered via PDF

Tuesday, November 12th, 2013

You have a form that customers, vendors, or staff must fill out and return and that form needs to have their written physical signature on it.  Ideally, you would like to get that form, together with their written signature, returned to you as a PDF.

In these days of a paperless workplace and instant digital communications from anywhere, being able to replace the signed and completed form with a simple digital alternative is critically important.  Fortunately, there are several ways to accomplish this.

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PDFExpert for Filling in PDF forms on Tablets and Mobile Devices

Monday, November 11th, 2013

Many customers of our SecureForm service create PDF forms for their staff to fill in while “on the go”.  E.g. order forms, contact forms, inventory tracking forms, etc.  However, while PDFs can be viewed on most devices, tablets and phones do not usually have functionality that enables filling out PDF forms and submitting them properly for processing.  (The Adobe App does not support PDF form submission on mobile devices)

We have found that PDFExpert does a wonderful job of this on both iPad and iPhone.  With PDFExpert, you can:

  1. Fill out and submit PDF forms.  It works seamlessly with LuxSci SecureForm PDF form processing service, to enable you to receive your submitted form data immediately and in whatever format you require. It’s the only iPhone application that can fill PDF forms.
  2. Sign PDF documents with a handwritten signature
  3. Annotate PDF documents quickly and easily
  4. Handles huge PDF documents very easily with fast scrolling

Note that signatures and annotations to PDF forms can be submitted to the server and received only if your PDF form is configured to submit its data “as a complete PDF”.

PDFExpert is ideal to enable your staff-on-the-go to work quickly and efficiently with PDF forms and to include handwritten signatures directly in these documents.  Having written signatures on your submitted PDF forms is especially useful for organizations requiring HIPAA compliance and/or legal authorizations.  Combined with LuxSci MobileSync, PDF Expert offers a complete mobile solution for compliant management of calendars, contacts, tasks, notes, email, and forms.

 

Web Form Signatures: Fast, Easy Method of Informed Consent

Friday, August 23rd, 2013

A dentist looking for a consult on x-rays needs explicit consent from the patient to transfer the x-rays and related information [securely] to the other doctor, at least in many states.

There are many similar cases where “written” consent is needed to transfer private information, transfer responsibility, request actions, etc.  Simply sending information over email or through a web form does not easily include a mechanism for transferring consent — e.g. written authorization signatures.

Fortunately, there is a simple, cost effective, and secure solution — use of web-based forms which include written signature field(s).

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