" escrow Archives - LuxSci

Posts Tagged ‘escrow’

New Feature: Secure Email Tagline

Thursday, June 23rd, 2022

LuxSci is introducing a new email tagline feature to inform recipients that email messages are secured. This helps build trust and increase confidence with less tech-savvy recipients who do not understand how email encryption works.

secure email tagline

TLS Encryption

TLS encryption is now widely supported by the most popular email providers. As a result, more organizations are choosing to send emails containing sensitive data with TLS encryption. There are a few reasons for this:

  1. TLS encryption is permitted under HIPAA and most compliance regulations.
  2. It’s easier to use and does not require recipients to log in to portals to access their messages.
  3. The open and response rates are higher on TLS encrypted messages.

However, using only TLS to encrypt emails can be confusing to the laypeople receiving them. While it’s easy to use and “invisible,” that can be concerning when transmitting sensitive information. If it looks like a regular email, recipients may be concerned that the organization does not care about the security of their personal information. This perception can negatively impact the business and dissuade people from using digital channels.

Introducing a New Email Tagline

For these reasons, all Email Hosting, Secure Connector, Secure High Volume Email, and Secure Marketing customers who send emails encrypted via SecureLine will have a small tagline at the bottom of the email that indicates the message is secure. It looks like this:

message secured by LuxSci tagline

This tagline builds trust and lets the recipient know that the company has taken steps to secure sensitive data. If you are an existing customer, visit your email settings or contact Customer Support to enable this feature. New customers will automatically have the tagline enabled when sending SecureLine encrypted emails.

Email Encryption for HIPAA Compliance: SMTP TLS vs Portal Pick Up

Tuesday, February 15th, 2022

Email encryption is an addressable standard for HIPAA compliance, but that doesn’t mean it’s optional. When sending sensitive data via email, it should be protected with encryption. However, there are many ways to send a secure email message and HIPAA does not require the use of a specific method.

The two most common email encryption methods include SMTP TLS and Secure Portal Pick Up. This article will discuss the differences between them and provide guidance for what to use in a HIPAA compliance context.

email encryption for hipaa

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Are Replies to my HIPAA-Compliant Secure Emails also Secure?

Friday, June 18th, 2021

Sending HIPAA-compliant secure emails is easy- LuxSci’s services allow you to send secure emails to anyone with an active email address. One common question is whether the replies back to these messages will also be HIPAA compliant. This is especially a concern when customers choose to use TLS only a a secure means of email delivery.

In this article we will break down the various ways that messages are sent securely from LuxSci to recipients across the Internet, and how replies behave — and whether they are secure and compliant. At the end, we provide some recommendations for best practices for maximizing data security.

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7 Steps to Make your Webste HIPAA-Compliant

Tuesday, March 2nd, 2021

Telehealth is the new standard thanks to the Covid-19 pandemic. Many medical providers are finding that telehealth is a safer option during the pandemic, and it can also help increase patient access to healthcare and improve outcomes. Along with video appointments, the virtual medicine push includes making protected health information available to patients via a website and collecting similar private information from patients or would-be patients online.

However, where the health information of an identifiable individual is involved, the Health Insurance Portability and Accountability Act (HIPAA) is the official compliance document. The Omnibus rule requires all websites, old and new, to be appropriately designed, or their owners can face potential financial liability into the millions of dollars.

So, what do these requirements mean, and how can HIPAA be followed in the context of a website?

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Has Your Email Been Read? Read Receipts and Web Bugs

Wednesday, July 1st, 2020

 

Customers often ask how they can know if a specific recipient has read a message. Typically, this is done by requesting a “Read Receipt” when sending the message. However, read receipts are unreliable. Spammers use techniques such as HTML “web bug” tracking to see if you have read an email message and thus if your email address is valid and ripe for more spamming; this is also unreliable. LuxSci’s SecureLine Escrow service includes a 100% reliable Read Receipt function that can be used when it is essential to know if someone has read a message. It also allows for message retraction (removing further access to an email message).

This article explains how to determine if a message is read, shows how each method works and discusses the pros and cons.

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