What Is Email Archiving and Why Do I Need It?
Thursday, November 1st, 2018The digital era has changed many things about the way people communicate. In the case of businesses and organizations, especially in the healthcare sector, the changes have been significant. For instance, the threat of fraud and data theft is forcing businesses to keep track of all the messages shared between employees and stakeholders.
Despite the availability of multiple communication tools, email is still the most preferred option for large-scale corporate and organizational-level communication. It estimated that over 250 billion emails are sent each day.
A business with just 1000 employees can generate around 40,000 emails per day. Needless to say, that’s a phenomenal number of emails and keeping track of each one can be tedious. However, it needs to be done, considering the fact that many of those emails contain critical information. In the case of healthcare organizations, those emails can even contain confidential patient data.
Email Archiving is the Answer
It is required that healthcare providers and organizations engaging in HIPAA-compliant emails practice email archiving. Email archiving allows healthcare companies to make things easier by providing them with the confidence that their communications are protected from prying eyes, while also being accessible to authorized personnel via as needed, even during emergencies and email system outages.
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Everyone always harps on the necessity of privacy when discussing health care, government, and banking communications. It is surprising how little attention is paid to email security with regards to accounting and tax preparation. There is a real danger of identity theft, unintended information disclosure, as well as invasion of privacy when using tax preparation services or organizations that do not use secure email. Why is this? 
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