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Posts Tagged ‘secureform’

Email your Form Data Securely to Addresses Determined on the Fly

Wednesday, February 12th, 2014

SecureFormLet’s say you have a web or PDF form and you would like to have the completed form emailed back to the user after it is submitted.  Or perhaps you have a complex form whose data should be sent to any one of a wide range of different email addresses based on its content.  Finally — what if those email messages needed to be secure to protect the form data?

It’s now quick and simple to accomplish this with LuxSci SecureForm.

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Private Labeling SecureForm

Monday, February 10th, 2014

LuxSci’s SecureForm service enables you to quickly make your web site or PDF forms secure and HIPAA compliant. Receive the form data, including uploaded files, via secure email or download the data securely from LuxSci’s web interface.  It also supports insecure form posts and delivery, making the usual form-to-email process easy to setup and protected from form Spam.

Typically, when using SecureForm, your web or PDF form will post to a secure web site address (URL) that is provided by LuxSci in the LuxSci.com domain name.  I.e. something like “https://secureform.luxsci.com/…”.  Once the form data is processed, the end user is redirected to a success or failure web page on your site (for web forms), or is shown a success or failure PDF that you provide (for PDF forms).  I.e. under most conditions, the end user will never see the domain name to which the form is posted.

For resellers or businesses who wish to use their own web site address in their forms so as to brand the secure form posts and hide the fact that LuxSci is the back end, perhaps something like “https://forms.yourdomain.com/…”, LuxSci has an easy solution: Private Labeling.

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Collaborative Access to Encrypted Archived Form Data with SecureForm

Friday, February 7th, 2014

LuxSci SecureForm service uniquely enables web site and PDF forms to post their data and files to a secure URL and have that data automatically securely emailed to one or more recipients, uploaded to an S/FTP site, archived in an online collaborative WebAides file storage space, and/or saved to a MySQL database.  With a few clicks and minimal changes to existing forms, customers can have sophisticated and secure forwarding, processing, and storage of their form posts, including re-filling the posted data into template PDF, html, xml, and other files.

Collaborative Access to Encrypted Archived Form Data

When using SecureForm to store copies of uploaded form data to an online Documents WebAide, you can choose to have that data automatically encrypted so that only the “recipient” of the encryption (i.e. one of your users) can ever open it.  Not even LuxSci’s technical support staff would be able to access this data unless you specifically allowed it.  

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Video: Watch how SecureForm Makes Form Processing Easy and Secure

Wednesday, February 5th, 2014


LuxSci SecureForm is an easy way to add or enhance security and functionality to online forms you use to collect important information.

With a few clicks and a change of only 1-2 lines of your forms, you can receive the form data via secure email in a wide range of formats, save it to a LuxSci Documents WebAide (encryption optional) for future access, upload it to your own FTP or SFTP site, and/or send it directly to a MySQL database. You can even receive notifications via email or text message when new submissions arrive!  SecureForm has many other great features such as Ink Signatures for contract signing and Spam blocking.

Find out how it works in just a few minutes:

Watch Video: SecureForm Overview


Web Form Spam – Block Spam without a Captcha Code

Tuesday, February 4th, 2014

Many contact us forms and comment forms are plagued by “web form spam”.   Automated programs crawl the Internet looking for web forms.  When found, they start submitting spam advertisements through the forms in the hopes that some of the recipients of these form submissions will see the ads and act on them.  Almost nobody does … but the spam still comes and gets worse and worse over time.

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February Special Offer on SecureForm and HIPAA

Friday, January 31st, 2014

Special offer for February, 2014!

  1. First month of SecureForm service Free (choose any tier of SecureForm).
  2. HIPAA setup fee waived when ordering SecureForm (a $100 value)

Simply use special offer code FREESF when ordering.  

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Case Study: LuxSci SecureForm and Ink Signatures Eliminate Downloading, Printing, Signing, and Faxing of Contracts

Friday, January 31st, 2014

For legal reasons, LuxSci’s HIPAA customers are required to physically sign a “Business Associate Agreement” and return it to us.  While this is a simple and commonplace request, it creates a lot of busy work on the part of the customer and LuxSci!

The customer might have to

  1. Download the file
  2. Print out the 19 pages
  3. Sign the agreement
  4. Fax back all pages, or scan it and return electronically

Then, LuxSci might have to

  1. Locate the document
  2. Sort out faxes that are in the wrong order, upside down, blank, or missing pages
  3. Figure out who sent the document
  4. Verify that pages are not missing or changed
  5. Counter-sign the document and attach them to the customer account
  6. Contact customers who have not sent in their documents properly or at all which is crucial to the HIPAA certification process

Multiplied by lots of customers, this creates a lot of unproductive busy work for everyone — and this time costs money.

To simplify this process, LuxSci use its own SecureForm and Ink Signatures technologies to make submission of signed contracts a snap for customers, as well as to eliminate most of the busy work LuxSci itself has to do to manage the process.

In this post, we describe how both technologies work.

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HIPAA Compliant Emails Sent From your Web Site: Best Practices

Tuesday, January 7th, 2014

You buy a HIPAA compliant web hosting infrastructure.  You configure your web site to send out email messages in the simplest way, e.g. through PHP mail, or some other generic and standard mechanism.  You think you are all set — but you are not.

HIPAA compliant web hosting services provide a server infrastructure that allows you to be compliant; however, it doesn’t make you compliant.  Your web designers must make choices and program your site so that it properly respects ePHI.  If they do not do all the appropriate things, you will be out of compliance.  E.g. see: 7 steps to make your web site HIPAA-secure.

In particular, email messages sent in the “normal way” from a web site will go out insecurely in a way that will violate the HIPAA Security Rule if they contain ePHI of any kind.  E.g. they will not be encrypted and will not be archived.

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Written Signatures for your Forms. Delivered via PDF

Tuesday, November 12th, 2013

You have a form that customers, vendors, or staff must fill out and return and that form needs to have their written physical signature on it.  Ideally, you would like to get that form, together with their written signature, returned to you as a PDF.

In these days of a paperless workplace and instant digital communications from anywhere, being able to replace the signed and completed form with a simple digital alternative is critically important.  Fortunately, there are several ways to accomplish this.

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PDFExpert for Filling in PDF forms on Tablets and Mobile Devices

Monday, November 11th, 2013

Many customers of our SecureForm service create PDF forms for their staff to fill in while “on the go”.  E.g. order forms, contact forms, inventory tracking forms, etc.  However, while PDFs can be viewed on most devices, tablets and phones do not usually have functionality that enables filling out PDF forms and submitting them properly for processing.  (The Adobe App does not support PDF form submission on mobile devices)

We have found that PDFExpert does a wonderful job of this on both iPad and iPhone.  With PDFExpert, you can:

  1. Fill out and submit PDF forms.  It works seamlessly with LuxSci SecureForm PDF form processing service, to enable you to receive your submitted form data immediately and in whatever format you require. It’s the only iPhone application that can fill PDF forms.
  2. Sign PDF documents with a handwritten signature
  3. Annotate PDF documents quickly and easily
  4. Handles huge PDF documents very easily with fast scrolling

Note that signatures and annotations to PDF forms can be submitted to the server and received only if your PDF form is configured to submit its data “as a complete PDF”.

PDFExpert is ideal to enable your staff-on-the-go to work quickly and efficiently with PDF forms and to include handwritten signatures directly in these documents.  Having written signatures on your submitted PDF forms is especially useful for organizations requiring HIPAA compliance and/or legal authorizations.  Combined with LuxSci MobileSync, PDF Expert offers a complete mobile solution for compliant management of calendars, contacts, tasks, notes, email, and forms.

 

• Access Anywhere
• Fast and Robust
• Super Secure
• Tons of Features
• Customizable
• Mobile Friendly

Send and receive email from your favorite programs, including:

 Microsoft Outlook
 Mozilla Thunderbird
 Apple Mail
 Windows Mail

... Virtually any program that supports POP, IMAP, or SMTP

Keep your email, contacts, and calendars in sync:

 Apple iPhone and iPad
 Android Devices
 BlackBerry
 Windows Phone

... Any device with Exchange ActiveSync (EAS) support

Relay your server's mail through LuxSci via smarthost:

• Resolve issues with ISP sending limits and restrictions
• Improve deliverability with better IP reputation and IP masking
• Take advantage of Email Archival and HIPAA Compliance
• Even setup smarthosting from Google Apps!

Free web site hosting with any email account:

• Start with up to 10 web sites and MySQL databases
• DNS services for one domain included
• Tons of features and fully HIPAA capable

LuxSci's focus on security and privacy:

• Read The Case for Email Security
• Read Mitigating Security & Privacy Threats
• Review our Privacy Policy

The most accurate, flexible, and trusted filters in the business:

• Premium protection with Intel Security Saas
• Realtime virus database guards against the latest threats
• Seven-day quarantine lets you put eyes on every filtered email
• Supplement with our Basic Spam Filter for even more features

End-to-end secure email encryption — to anyone, from anyone:
• No setup required — encryption is automatic and easy to use
• Secure outbound email with TLS, PGP, S/MIME, or Escrow
• Free inbound encryption via our SecureSend portal
• Independent of your recipient's level of email security
• Widely compatible and fully HIPAA Compliant

Add an extra layer of security with an SSL Certificate:

• Secure your web site
• Debrand LuxSci WebMail with your own secure domain
• Access secure email services via your own secure domain

Encrypt your service traffic via secure tunnel:
• Add another layer of security to your SSL connections
• WebMail, POP, IMAP, SMTP, web/database access
• SecureForm posts, SecureLine Escrow, SecureSend access
• Restrict your account to VPN access only

Secure long-term message archival:

• Immutable, tamperproof email retention with audit trails
• No system requirements — minimal setup, even less upkeep
• Realtime archival of all inbound and outbound messages
• Works anywhere — even with non-LuxSci email hosting

Free data backups included with all email hosting accounts:

• Automatic backups of all email, WebAides, web/database data
• Seven daily backups and up to four weekly backups
• Unlimited restores included at no additional cost
• Custom backup schedules for dedicated servers

Automate your email management:

• Save messages to specific folders or to LuxSci WebAides
• Advanced text scanning with regular expressions
• Tag messages, alter subject lines, or add custom headers
• Filter by message charset, type, TLS status, DKIM status
• Chain filters together for even more complex actions

• Bulk add and edit users, aliases and more
• Control sharing and access globally or on a granular level
• Delegate user roles through permissions
• Configure account-wide taglines, sending restrictions, and more
• Remotely administer account via SOAP API

Share, collaborate, organize, synchronize:

• Calendars, Contacts, Documents, Notes, Widgets, Workspaces
• Fine-grained access control and security
• Access anywhere via secure web portal or smartphone
• Save over solutions like Microsoft Exchange

Free folder sharing for all email hosting accounts:

• Share mail folders with other users in your account
• Subscribe to only the folders you want to see
• Set read-only or read-write access control
• View all personal and shared folders via unified web interface

Color code and label your email messages:

• Define and assign multiple IMAP keywords to each message
• Filter, search, and sort by tags
• Compatible and synchronizes with any IMAP email client
• Also usable with WebAide entries