" outlook Archives - HIPAA News, Web & Email Security Tips & News - Plus More | LuxSci
LuxSci

Posts Tagged ‘outlook’

256-bit AES Encryption for SSL and TLS: Maximal Security

Wednesday, February 4th, 2015

SSL and TLS are the workhorses that provide the majority of security in the transmission of data over the Internet today. However, most people do not know that the degree of security and privacy inherent in a “secure” connection of this sort can vary from “almost none” to “really really good … good enough for US government TOP SECRET data”.  The piece which varies and thus provides the variable level of security is the “cipher” or “encryption technique”.  There are a large number of different ciphers — some are very fast and very insecure.  Some are slower and very secure.  Some weak ones (export-grade ciphers) are around from the days when the USA did not permit the export of decent security to other countries.

AES, the Advanced Encryption Standard, is a relatively new encryption technique/cipher that is the successor of DES.  AES was standardized in 2001 after a 5 year review, and is currently one of the most popular algorithms used in symmetric key cryptography (which, for example, is used for the actual data transmission in SSL and TLS).  It is also the “gold standard” encryption technique; many security-conscious organizations actually require that their employees use AES-256 (256-bit AES) for all communications.

This article discusses AES, its role in SSL, which web browsers and email programs support it, how you can make sure that you only use 256-bit AES encryption of all secure communications, and more.

Read the rest of this post »

Should I Use a Regular Email Program for Email Marketing?

Tuesday, January 14th, 2014

When using a service, such as LuxSci High Volume,  to send hundreds of thousands or millions of email messages for legitimate email marketing purposes, one the the first questions customers have is “what email program do I use to send?”  They often assume that they can “just use Outlook” or some other desktop email program. But can they?

The answer is “Yes” …. and …. “no”  (e.g. it depends).  Here we will see the up and down sides of using a regular desktop email program for email marketing.  

Read the rest of this post »

HIPAA Compliant Calendars, Contacts and Reminders – Tasks for your iPhone and Android

Wednesday, April 3rd, 2013

While use of mobile devices and tablets in medical situations is pervasive; HIPAA compliant synchronization and storage of such information is often seriously lacking.  Everyone knows email can contain ePHI, but calendar appointments, address books, and task lists can and do contain just as much ePHI and their secure use must be strictly enforced.

LuxSci’s WebAide collaboration tools, combined with MobileSync for real-time synchronization with mobile phone and tablets (and Outlook 2013), provide a simple and effective HIPAA compliant solution for synchronized mobile accessible calendars, contacts and reminders or tasks (oh ya, and email).

Read the rest of this post »

New Contact/Calendar/Task Synchronization Option for Outlook 2013

Monday, March 4th, 2013

LuxSci customers with Basic or Premium MobileSync can now use this same service for automatic synchronization and push updates of calendar, contact, and task data between LuxSci WeAides and Outlook v2013 for Windows.

Outlook v2013 for Windows is released and now includes native support for “Exchange ActiveSync” (EAS) for synchronizing calendar, contact, and task information with external systems. EAS is usually only available in mobile devices, as a different mechanism is used by desktop programs to synchronize data with Exchange.  Outlook v2013 is the first version of Outlook (or any other desktop email program that we are aware of) that supports ActiveSync and which thus allows automatic synchronization of data with non-exchange-based systems without the need for any kind of special plug-in.

Read the rest of this post »

Email Encryption Opt Out Now Available for Outlook and Other Email Programs

Friday, December 7th, 2012

A few weeks ago, we introduced the option for users in security-enabled accounts (such as users subject to HIPAA compliance requirements) to determine for themselves which messages need to be encrypted and which do not.  See: HIPAA Compliant Email – You Decide Which Messages Need Encryption

The  “SecureLine Opt Out” feature was then only available to users of our web-based email interface.  Now, the “SecureLine Opt Out” feature is also available to:

  • Premium Mobile Sync users on mobile devices
  • Customers using SMTP from mobile devices
  • Customers using SMTP from most email programs (e.g. Outlook, Thunderbird, Mac Mail, etc.)
We have also enhanced Opt Out to enable administrators to have more control over who can and cannot opt out of SecureLine email encryption.

Shared Calendars: Web, Desktop, and Mobile.

Wednesday, August 29th, 2012

“I need to share our corporate calendar with all my employees, but only allow some people to edit it. … I need my staff to be able to access their calendars while on the road with events updated in real time. … My secretary needs to be able to manage my calendar without having full access to my other information.  …. We have separate, overlapping groups of people who need to have multiple calendars shared with different sets of people; we need event assignment notices and reminders – can you help?”

Shared calendars and event collaboration are topics high on the priority list for many of our customers.  Fortunately, LuxSci has a robust calendaring system complete with methods for fine-grained sharing, notifications, reminders, and access from desktop and mobile devices.

Read the rest of this post »

How to Open and Read .eml Email Files

Wednesday, August 22nd, 2012

Many email programs and services allow downloading and/or saving email messages in a format called “.eml”.  This format is very simple and very standard.  These are plain text files that hold one email message per file and which contain the full message headers and full MIME-encoded message content.

LuxSci allows saving email messages from WebMail and from the SecureLine Escrow portal as eml files for offline usage, and the importing of eml files directly into your email folders.

While .eml is a widely used standard, old versions of Microsoft Outlook (before v2010) do not support it and that leaves many people wondering what to do with these files.

Here we explain how to open and view .eml-encoded message files on your computer.

Read the rest of this post »

MobileSync: Interview with David Boreham, CEO of Nuevasync

Friday, August 26th, 2011

MobileSync, LuxSci’s mobile device synchronization solution, which includes real-time synchronization of email, calendars, contacts, and tasks and works on all modern mobile devices, is made possible by a close collaboration between LuxSci and NuevaSync.  NuevaSync is a leader in providing ActiveSync-based synchronization solutions without Microsoft Exchange servers.

Read the rest of this post »

Three Kinds of Distribution Lists

Tuesday, August 18th, 2009

Many of our clients prefer and sometimes require the use of  “Distribution Lists” to send email messages to multiple recipients.

We are often asked if LuxSci supports “Distribution Lists”.  The answer is “Yes”, and we have three different approaches to send email messages to pre-defined lists of recipients.  We feel that is helpful to present each solution using the same requirements and to compare the relative merits of each.

Read the rest of this post »

How to Install S/MIME (and PGP) Encryption Certificates into Major Email Clients

Wednesday, May 27th, 2009

We at LuxSci are always being asked questions about various email programs and their usage.  With HIPAA compliance becoming more and more important, we get a lot of inquiries regarding secure email. One of the most frequently asked questions is how to install S/MIME security certificates in various email programs that our servers support. Sometimes finding instructions on installing security certificates in various email clients is difficult, even with the help of search engines. To make your search easier, we have complied instructions for several of the the major email clients:

  • S/MIME for Outlook 2003
  • S/MIME for Outlook 2007
  • S/MIME for Mail.app
  • S/MIME for Entourage
  • S/MIME for Thunderbird
  • PGP for Thunderbird via the Enigmail Add-on.

Read the rest of this post »